Sample Analytical Report

Structure: Introduction → Methodology → Findings → Discussion → Conclusions/Recommendations.

Analytical Report: First-Year Student Dropout Rates

Prepared For: Principal & Academic Committee, Govt Graduate College Burewala
Date: 26 October 2025
Report Period: Academic Year 2023–2024

1. Introduction

Purpose: Investigate causes of 28% first-year dropout rate (v/s 18% average for all public colleges in Punjab).
Scope: Analyzes academic, socioeconomic, and institutional factors impacting 320 dropout students.
Primary Audience: College administration, Punjab Higher Education Commission (PHEC) policymakers.

2. Methodology

Data Sources:

• Academic records (grades, course failures)
• Exit surveys (320 dropouts, 85% response rate)
• Socioeconomic interviews (200 students)
• PHEC benchmarks for public colleges

Analysis Tools:

• Regression modeling (identify dropout predictors)
• Thematic coding of survey responses
• Comparative benchmarking (provincial/GGCB)

3. Key Findings

Academic Factors

• 74% of dropouts failed in two core subjects (Math/English).
• Avg. dropout marks: 22% vs. 33% (Pass-marks).
• 92% received no remedial tutoring before withdrawing.

Socioeconomic Factors

Institutional Challenges

• 40% cited ‘inaccessible faculty outside class’.
• Library/computer lab access: 3 hrs./week (v/s 14 hrs. at public colleges).
• No dedicated first-year academic advisor.

4. Discussion

Root Cause Analysis:

• Academic Shock: Rural school backgrounds → inadequate prep for college Math/English demands.
• Economic Pressure: 62% of dropouts quit to support families.
• Support Gaps: No safety net for at-risk students (tutoring, counseling, transport).

PHEC Benchmark Gaps:

5. Recommendations

Immediate Actions (0–6 Months)

1.   Mandatory Bridge Program:

o   4-week Summer Camp (Math/English) for students from rural schools.

o   Cost: 2,00,000/m (PHEC grant eligible).

Medium-Term (6–18 Months)

2.           Faculty Mentorship:

o   Assign each first-year student a faculty advisor.

3.   Transport Subsidy:

o   Provide free college bus service to the needy.

6. Conclusion

Dropouts at GGC Burewala is the result of limited institutional support. Implementing Recommendations can reduce dropouts, aligning with PHEC’s equity goals.