Structure: Introduction → Methodology → Findings → Discussion → Recommendations → Conclusion
Establishment of Main Campus Canteen
Prepared For: Principal, Govt Graduate College Burewala
Prepared By: Student Welfare Committee
Date: 27 October 2025
1- Introduction
Problem Statement:
4,000 students and staff lack
on-campus food/stationery services, forcing them to visit off-campus markets
during academic hours. This causes:
- Lecture
Loss: 15-20
mins travel time per trip (avg. 2 trips/day = 40 mins lost daily)
- Safety
Concerns: Female
students report discomfort in crowded market areas
- Staff
Inconvenience: Inability
to host guests professionally; no refreshment facilities
- Academic
Disruption: Photocopy/stationery
needs unmet during class breaks
Objective:
Recommend a financially sustainable canteen model to provide:- Food/beverages
(tea, snacks, samosas, pakoras, cold drinks, bakery items)
- Stationery/photocopy
services
- Secure
social space
2- Methodology
Evaluation Criteria:
| Criterion | Weight | Threshold |
|---|---|---|
| Cost Efficiency | 30% | ≤₨3.5 million setup |
| Service Speed | 25% | ≤3-min wait during peak hours |
| Accessibility | 20% | ≤5-min walk from all blocks |
| Safety/Hygiene | 15% | Punjab Food Authority (PFA) compliance |
| Revenue Potential | 10% | Break even in ≤18 months |
Data Sources:
- Student/staff surveys (n=1,100)
- Vendor proposals (3 catering firms)
- Space analysis (vacant area near Admin Block)
3- Findings
Canteen Model Options
| Model | Setup Cost (₨) | Key Features | Serving Capacity | Limitations |
|---|---|---|---|---|
| A. College-Managed | 2.8M |
Direct quality control
Student employment
|
120 people/hour | Staffing/logistics burden |
| B. Vendor-Leased | 1.2M |
Professional operation
Fixed monthly rent
|
200 people/hour | Limited menu customization |
| C. Hybrid (Co-op) | 3.5M |
Student-run + vendor support
20% profit reinvested
|
150 people/hour | Complex oversight |
Service Impact Analysis
| Issue | Current | Solution Impact |
|---|---|---|
| Female student safety | High risk off-campus |
✓
Secure on-campus space
✓
Female-only queue
|
| Lecture time loss | 40 mins/day avg. |
✓
Reduced to 0 mins
|
| Guest hospitality | Off-campus cafes |
✓
Dedicated staff lounge area
|
| Stationery access | Market-dependent |
✓
In-house photocopy services
✓
Notebook sales on campus
|
4- Discussion
Why Vendor-Leased Model (Option B) Is Optimal:
- Speed: Operational in 45 days (vs. 4 months for college-managed)
- Expertise: Professional caterers ensure hygiene compliance
- Cost: Lowest investment (₨1.2M recoverable via rent)
- Safety: CCTV surveillance + female attendant priority counter
Risk Mitigation:
| Risk | Mitigation |
|---|---|
| Food quality complaints |
Bi-monthly FSAI audits
Student feedback app
|
| Vendor underperformance |
6-month probation period
30-day termination clause
|
| Crowding during peak |
Pre-order system via college app
|
5. Recommendations
Approved Solution:
“Adopt Option B (Vendor-Leased Model)
with Punjab Food Services Ltd. (PFS).”
Justification:
1. Eliminates 100% off-campus travel for
snacks/stationery
2. Serves 200+ users/hour during 9 AM–12
PM peak
3. 100% PFA compliance with quarterly
audits
Implementation Roadmap:
| Phase | Timeline | Key Actions |
|---|---|---|
| 1. Space Preparation | Nov 2025 |
Renovate vacant area near Admin Block
|
| 2. Vendor Onboarding | 1–15 Dec 2025 |
Sign contract: ₨40K/month + 5% revenue share
|
| 3. Service Launch | 1 Jan 2026 |
Open with 5 counters:
3
Food service counters
1
Stationery counter
1
Photocopy service
|
Menu & Pricing (Sample):
| Item | Price (₨) |
|---|---|
| Tea/Coffee | 50 |
| Samosa (2 pcs) | 20 |
| Pakoras (plate) | 35 |
| Cold Drink | 25 |
| Photocopy (page) | 4 |
Success Metrics:
- 90% student satisfaction (post-1-month survey)
- ≤2-min wait time during peak hours
- 40% reduction in off-campus movement
6- Conclusion
This canteen transforms campus life – saving 28,000+ student-hours monthly while creating a safe, inclusive space that supports academic continuity and cultural dignity.
7- Attachments
- PFS vendor proposal
- Space layout blueprint
- Student survey raw data
"Education isn’t just lectures – it’s the samosa shared between classes, the notebook bought during break, and the safety of knowing you won’t miss a lesson to fulfill basic needs."
Burewala-Specific Features
- Cultural Menu: Sattu drinks, besan pakoras, local bakery specialties
- Gender Inclusion: Female-only queue with dedicated attendant
- Economic Model: Ultra-low pricing accessible to rural students
- Academic Integration: Stationery counter stocks syllabus-specific materials
8- Next Steps
1. Present proposal to College Governing Body (5 Nov 2025)
2. Initiate vendor tender process (10 Nov 2025)
Report Writing Resource Hub
Need templates, samples, or step‑by‑step guides? Explore all report types – technical, feasibility, investigative, and more – in one place.
No comments