Structure: Introduction → Methodology → Findings → Discussion → Recommendations → Conclusion
Establishment of Main Campus Canteen
Prepared For: Principal, Govt Graduate College Burewala
Prepared By: Student Welfare Committee
Date: 27 October 2025
1- Introduction
Problem Statement:
4,000 students and staff lack
on-campus food/stationery services, forcing them to visit off-campus markets
during academic hours. This causes:
- Lecture
Loss: 15-20
mins travel time per trip (avg. 2 trips/day = 40 mins lost daily)
- Safety
Concerns: Female
students report discomfort in crowded market areas
- Staff
Inconvenience: Inability
to host guests professionally; no refreshment facilities
- Academic
Disruption: Photocopy/stationery
needs unmet during class breaks
Objective:
Recommend a
financially sustainable canteen model to provide:
- Food/beverages
(tea, snacks, samosas, pakoras, cold drinks, bakery items)
- Stationery/photocopy
services
- Secure
social space
2- Methodology
Evaluation Criteria:
| Criterion | Weight | Threshold |
|---|---|---|
| Cost Efficiency | 30% | ≤₨3.5 million setup |
| Service Speed | 25% | ≤3-min wait during peak hours |
| Accessibility | 20% | ≤5-min walk from all blocks |
| Safety/Hygiene | 15% | Punjab Food Authority (PFA) compliance |
| Revenue Potential | 10% | Break even in ≤18 months |
Data Sources:
- Student/staff surveys (n=1,100)
- Vendor proposals (3 catering firms)
- Space analysis (vacant area near Admin Block)
3- Findings
Canteen Model Options
| Model | Setup Cost (₨) | Key Features | Serving Capacity | Limitations |
|---|---|---|---|---|
| A. College-Managed | 2.8M |
Direct quality control
Student employment
|
120 people/hour | Staffing/logistics burden |
| B. Vendor-Leased | 1.2M |
Professional operation
Fixed monthly rent
|
200 people/hour | Limited menu customization |
| C. Hybrid (Co-op) | 3.5M |
Student-run + vendor support
20% profit reinvested
|
150 people/hour | Complex oversight |
Service Impact Analysis
| Issue | Current | Solution Impact |
|---|---|---|
| Female student safety | High risk off-campus |
✓
Secure on-campus space
✓
Female-only queue
|
| Lecture time loss | 40 mins/day avg. |
✓
Reduced to 0 mins
|
| Guest hospitality | Off-campus cafes |
✓
Dedicated staff lounge area
|
| Stationery access | Market-dependent |
✓
In-house photocopy services
✓
Notebook sales on campus
|
4- Discussion
Why Vendor-Leased Model (Option B) Is Optimal:
- Speed: Operational in 45 days (vs. 4 months for college-managed)
- Expertise: Professional caterers ensure hygiene compliance
- Cost: Lowest investment (₨1.2M recoverable via rent)
- Safety: CCTV surveillance + female attendant priority counter
Risk Mitigation:
| Risk | Mitigation |
|---|---|
| Food quality complaints |
Bi-monthly FSAI audits
Student feedback app
|
| Vendor underperformance |
6-month probation period
30-day termination clause
|
| Crowding during peak |
Pre-order system via college app
|
5. Recommendations
Approved Solution:
“Adopt Option B (Vendor-Leased Model)
with Punjab Food Services Ltd. (PFS).”
Justification:
1. Eliminates 100% off-campus travel for
snacks/stationery
2. Serves 200+ users/hour during 9 AM–12
PM peak
3. 100% PFA compliance with quarterly
audits
Implementation Roadmap:
| Phase | Timeline | Key Actions |
|---|---|---|
| 1. Space Preparation | Nov 2025 |
Renovate vacant area near Admin Block
|
| 2. Vendor Onboarding | 1–15 Dec 2025 |
Sign contract: ₨40K/month + 5% revenue share
|
| 3. Service Launch | 1 Jan 2026 |
Open with 5 counters:
3
Food service counters
1
Stationery counter
1
Photocopy service
|
| Item | Price (₨) |
|---|---|
| Tea/Coffee | 50 |
| Samosa (2 pcs) | 20 |
| Pakoras (plate) | 35 |
| Cold Drink | 25 |
| Photocopy (page) | 4 |
Success Metrics:
- 90% student satisfaction (post-1-month survey)
- ≤2-min wait time during peak hours
- 40% reduction in off-campus movement
6- Conclusion
This canteen transforms campus life – saving 28,000+ student-hours monthly while creating a safe, inclusive space that supports academic continuity and cultural dignity.
7- Attachments
- PFS vendor proposal
- Space layout blueprint
- Student survey raw data
"Education isn’t just lectures – it’s the samosa shared between classes, the notebook bought during break, and the safety of knowing you won’t miss a lesson to fulfill basic needs."
Burewala-Specific Features
- Cultural Menu: Sattu drinks, besan pakoras, local bakery specialties
- Gender Inclusion: Female-only queue with dedicated attendant
- Economic Model: Ultra-low pricing accessible to rural students
- Academic Integration: Stationery counter stocks syllabus-specific materials
8- Next Steps
1. Present proposal to College Governing Body (5 Nov 2025)
2. Initiate vendor tender process (10 Nov 2025)
Part of GCUF Report Series: See all resources in our Report Writing Hub
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