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July 10, 2025

Sample Informational Report

 

Structure: Introduction → Methodology → Findings → Discussion → Summary
(Note: Informational reports omit recommendations)


Campus Drinking Water Facilities

 

Prepared For: Principal, Govt Graduate College Burewala
Prepared By: Facilities Management Office
Date: 26 October 2025
Data Period: January–September 2025


1. Introduction

This report documents operational details of three drinking water purification plants serving academic blocks at Govt. Graduate College Burewala. Data covers capacity, technology, and utilization as of Q3 2025.


2. Methodology

Data Sources:

  • Plant maintenance logs
  • Water flow meters (daily usage records)
  • Service technician reports
  • ISO 24512 testing protocols

Data Collection:

  • Daily output measurements (08 AM–05 PM)
  • Monthly water quality tests
  • Facility audits (August 2025)

3. Findings

Plant Specifications & Utilization

Plant Location System Capacity Serving Zones Daily Use Utilization
Central Science Block RO + UV 5,000L Science, Old Bldg 4,200L 84%
New Rana Asghar Carbon + Ozone 3,500L Rana Asghar 2,900L 83%
Small New Block Filter + UV 1,800L New Block, Admin 1,450L 81%

Key Operational Metrics

  • Total Capacity: 10,300 L/day
  • Total Daily Consumption: 8,550 L (83% utilization)
  • Peak Demand Period: 10:30 AM–1:30 PM (68% of daily usage)
  • Last Servicing Dates:
    • Central Plant: 15 September 2025
    • New Plant: 5 October 2025
    • Small Plant: 20 August 2025

4. Discussion

Capacity Utilization

  • All plants operate at 81–84% capacity (within safe limits <90%).
  • Central Plant handles highest demand (4,200 L/day) due to Science Block labs.

Water Quality Compliance

  • Monthly tests show 100% adherence to Punjab Food Authority standards.
  • TDS levels:
Plant Avg. TDS (ppm) Standard
Central (RO) 105 ≤500 ppm
New (Ozonation) 250 ≤500 ppm
Small (UV) 380 ≤500 ppm
All plants significantly exceed water quality standards (≤500 ppm TDS)

Maintenance Observations

  • Small Plant requires filter changes 2× more frequently (high sediment in groundwater).
  • New Plant’s ozonation system reduced bacterial counts by 99.8% post-upgrade (March 2025).

5. Summary

  • Central Plant (RO+UV) supports high-demand zones at 84% capacity.
  • New Plant (Ozonation) efficiently serves Rana Asghar Block with 83% utilization.
  • Small Plant meets New Block’s needs at 81% capacity despite sediment challenges.
  • Zero service interruptions recorded in Q3 2025.

Attachments:

  • Water quality test certificates (Sept 2025)
  • Maintenance schedules
  • Plant layout maps

Part of GCUF Report Series: See all resources in our Report Writing Hub

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